STEP Academy Trust – Scheme of Delegation

STEP Academy Trust
Scheme of Delegation


Key points and Summary

This document outlines:

  • Requirements of the Articles of Association regarding delegation
  • Principles of decision making within STEP Academy Trust
  • Scheme of delegation within STEP Academy Trust
  • Respective roles of the Trustees, Strategic Governing Body, and the Headteachers
  • Meetings of the Strategic Governing Body



  • Approved by: Board of Trustees
    Approved on: 12th October 2015
    Review date: October 2016
    Responsibility foreview: Board of Trustees


    1. Introduction & Statement of Intent
    2. Mission of STEP Academy Trust
    3. Scope & Applicability
    4. Terminology
    The Articles of Association is a legal document that contains the purpose of the company as well as the duties and responsibilities of its members. This important document is filed at Companies House. The following are explanations of relevant clauses from the Articles of Association that outline what can, and cannot, be delegated.

    The following are the relevant clauses from the Articles of Association that outline what can, and cannot, be delegated.

    Subject to provisions of the Companies Act 2006, the Articles and to any directions given by special resolution, the business of the Trust shall be managed by the Trustees, who may exercise all the powers of the Trust.

    The Board of Trustees cannot delegate any functions relating to the:
  • constitution of the Trust;
  • appointment or removal of the Chair and Vice-Chair of the Trustees;
  • suspension or removal of Trustees;
  • delegation of functions i.e. adoption or revision of this Scheme of Delegation;
  • establishment of committees;
  • dissolution of committees.

  • Subject to the Articles, the Trustees will:

  • appoint separate committees to be known as Strategic Governing Bodies to govern one or more Academies; and
  • establish other committees to ensure quality assurance and to enable the Trust to focus on strategic development.

  • Subject to the Articles, the constitution, membership and proceedings of any committee shall be determined by the Trustees. The establishment, terms of reference, constitution and membership of any committee of the Trustees shall be reviewed at least once in every twelve months.

    The membership of any committee of the Trustees may include persons who are not Trustees, provided that (with the exception of the Strategic Governing Bodies) a majority of members of any such committee shall be Trustees. Except in the case of a Strategic Governing Body, (SGB), no vote on any matter shall be taken at a meeting of a committee of the Trustees unless the majority of members of the committee present are Trustees.

    The Trustees may delegate to any Trustee, committee (including any SGB), the CEO or any other holder of an executive office, such of their powers or functions as they consider desirable to be exercised by them. Any such delegation shall be made subject to any conditions the Trustees may impose, and may be revoked or altered.
    The implementation and impact of functions delegated to the SGBs will be quality assured by The STEP Standards Committee and the STEP Audit Committee.

    The Trustees shall appoint the Headteachers of the Academies. The Trustees may delegate such powers and functions as they consider are required by the Headteachers for the internal organisation, management and control of the Academies (including the implementation of all policies approved by the Trustees and for the direction of the teaching and curriculum at the Academies).

    1. Members
    2. Board of Trustees
    3. Committees
    4. Headteacher & Staff
    5. Term of Office
    6. Resignation & Removal
    7. Disqualification from Strategic Governing Body
    8. Annual Review
    9. Meetings of Strategic Governing Body
    10. Indemnity
    STEP Way Headteacher Performance Management and Governance Flow Chart_FINAL (2)
    1. Location
    2. Hours
    3. Salary Range
    4. Term of Office
    1. Role Purpose
    2. Governance
    3. Duties of Trust Board & Trustees
    4. Legal Requirements
    5. Trustee Job Description
    1. Membership
    2. Period of Office
    3. Meetings
    4. Quorum
    5. Voting
    1. Authority
    2. Purpose
    3. Duties
    1. Authority
    2. Purpose
    3. Duties
    TERMS OF REFERENCE FOR THE TRUST BOARD (“the Trust Board”)

    EFFECTIVE DATE [1st SEPTEMBER 2015]

    1. Purpose
    2. Membership
    3. Quorum
    4. Responsibilities
    5. Review
    6. General Equality Duty
    7. Protected Characteristics
    STEP Academy Trust believes that:

  • The Board of Trustees should focus upon Trust strategy to enhance outcomes for pupils, operational efficiency, development of all human resources and community engagement.

  • The Board of Trustees is responsible for developing policies that facilitate the delivery of the mission of the Trust.

  • Once established, committees are expected to meet at least three times a year, with additional meetings if required. The functions and proceedings of the committees are subject to regulations made by the Trustees from time to time pursuant to the powers contained in the Articles of Association.

    Each committee will elect a Chair. In the first year the Board will appoint the Chair of each SGB. The Chairs of the STEP Audit and Standards Committees must be Trustees; the Chair of the SGB and committees that report to an SGB must be a voting member of that SGB. Clerks for all SGBs and SGB Committees will be appointed by the Trustees.

    In order to be functional, the composition of any SGB responsible for two academies within STEP Academy Trust must meet the following minimum criteria:
  • Two Headteacher Governors, ex-officio (one from each Academy)
  • One Staff Governor
  • Two Parent Governors (one from each Academy, elected by parents/carers or appointed by the SGB where no-one has stood for election)
  • Three Co-opted Governors (i.e. appointed by the SGB)

  • The maximum membership of the SGB will be:
  • Two Headteacher Governors, ex-officio (one from each Academy)
  • Two Staff Governors (one from each Academy)
  • Two Parent Governors (one from each Academy, elected by parents/carers or appointed by the SGB where no-one has stood for election)
  • Six Co-opted Governors

  • Where an Academy has a leadership model in excess of one Headteacher, for example two part time Headteachers or an Executive Head and Head of School, both members of staff will be members of the SGB. However, they will only have a single vote.

    Where an SGB covers just one academy, the minimum membership will be:
    One Headteacher Governor
    One Staff Governor
    One Parent Governor
    Three Co-opted Governors (i.e. appointed by the SGB)

    Any SGB may appoint Associate Governors, subject to the approval of the Trustees. Associate Governors may be appointed to committees; however, Associate Governors must constitute the minority of each SGB committee. Associate Governors will have no voting rights and their term of office will be limited to one year. The purpose of the role will be to provide short-term support in areas where the SGB identifies a need for development.

    1. Location
    2. Hours
    3. Salary Range
    4. Term of Office
    1. Legal Requirements
    2. Role Purpose
    3. Governance Support & Local Accountability
    4. Duties of STEP Governors
    5. Governor Job Description
    6. Governor Application Forms
    1. Additional Responsibilities of the Chair
    TERMS OF REFERENCE FOR THE STRATEGIC GOVERNING BODY (“the Strategic Governing Body”)

    EFFECTIVE DATE [1st SEPTEMBER 2015]

    1. Purpose
    2. Responsibilities
    3. Membership
    4. Review
    5. General Equality Duty
    6. Protected Characteristics
    1. Membership
    2. Period of Office
    3. Meetings
    4. Quorum
    5. Voting
    1. Authority
    2. Purpose
    3. Duties
    4. Administration
    1. Authority
    2. Duties
    3. Administration
    1. Authority
    2. Duties
    3. Administration